I. Welcome from Diane Tebbetts, Associate University Librarian at University of New Hampshire, Dimond Library

II. Introductions

III. Presentation: Len Adams, University of Massachusetts, Amherst
Sabbatical Research – “Survey of Organizational Models of Large Federal Government Depositories”

A. Purpose of Research
1. Library Reorganization
2. 70%-100% selection – study and analyze operational structure
3. Identify and utilize innovative ideas to benefit UMass Government Documents Dept. to be more efficient and productive

B. Summary of the Report
1. Development of Survey (121 libraries of 70% or more) received 45 responses (37%)
2. Survey questions:
How do you characterize your Government Documents organizational model?
Why did you use the model you did?
If model non-traditional, describe structure.
Has electronic information environment affected your organizational structure?
Problems encountered within the traditional model.
Problems encountered within the non-traditional model.
Have you recently changed your model?
Describe changes and benefits from changes.
What problems have you encountered with changes?
Strategies to resolve problems.
Size of Government Documents staff and job titles.
Has location of government documents affected organizational model?
3. Report on visits: URI, UVM, UCT, UME, UNH, UNC/Chapel Hill, East Carolina U.
4. Traditional and non-traditional organization models
Traditional models – separate collection using SuDoc Class system with technical and public services activities all contained within the department.
Non-traditional – activities are divided among different library departments. The Government Documents collection may or may not be integrated into the library’s collection.
5. Common Ground
a. SuDoc System
b. Marcive
c. Have other administrative responsibilities
d. Are at main reference desk
e. Classified staff handle document reference questions
f. Proactive with electronic resources
g. GIS not in government documents yet
h. all staff knowledgeable

IV. Presentation/Demonstration of CIS State Capital Universe by David Johnson and Jim Walsh, CIS Representatives

V. Business Meeting

 A. Minutes – accepted as distributed on GPLNE web site – Primary Source

 B. Treasurers Report
  Checking Account - $1379.70
  Savings Account -    $1000.07
  Think about moving savings account for better interest.  Agenda for next meeting.

 C. DLC Meeting in April in Rhode Island
1. Deborah Mongeau: Naval War College and Salve Regina coordinating local arrangements
2. Monday night “affair” April 10th
 a. R.I. state documents group will donate; Marcive will donate
 b. Nelinet being asked – will notify Ralph
 c. Acknowledgment by donors requested/ Poster suggested.
3. Program
 a. Bette Siegel for GoDIG, Boston Library Consortium Government Documents Interest Group sent in six names (Len Adams, program today; IRS librarian, Boston and EPA librarian, Federal Reserve librarian, Boston Office of Census, State Data Center/Miser) to Sheila McGarr of GPO.
 b. Vendor donor list should be included in packages.

 D. Next Meeting – Spring Meeting in May
 1. Business and Program meeting.
 2. CD demos was suggested.

Meeting adjourned 12:50PM

Bette L. Siegel, Acting Secretary

Attendance:

Bette L. Siegel , State Library of Massachusetts, bette.siegel@state.ma.us
Sandi Groleau, Bates College, sgroleau@abacus.bates.edu
Peggy Menchen, Colby College, mpmenche@colby.edu
Tim Hays, U.S. Army Corps of Engineers New England, timothy.p.hays@usace.army.mil
 Pam Hays, Harvard University, phays@fas.harvard.edu
Jan Sabean, Franklin Pierce Law Center, jsabean@fplc.edu
Thelma Thompson, University of New Hampshire, thelmat@cisunix.unh.edu
Deborah Mongeau, University of Rhode Island, dmongeau@uri.edu
Frank Notarianni, Rhode Island College, fnotarianni@ric.edu
Ed Lonergan, Springfield City Library, elonergan@spfldlibmus.org
Greg Frazier, Providence Public Library, GregFrazier@prodigy.net
Ginny Hopcroft, Bowdoin College Library, ghopcrof@bowdoin.edu
Miriam Johnson, St. Anselm College, mijohnso@anselm.edu
Meredith Ricker, UNH, meredith.ricker@unh.edu
Ralph Szymczak, Brandeis University, szymczak@brandeis.edu
Katherine H. Foss, UNH, khfoss@cisunix.unh.edu
Deborah Angelo, Providence College, dangelo@providence.edu
Julia Tryon Providence College, jtryon@providence.edu
Steve Batt, UConn, sbatt@lib.uconn.edu
Len Adams, UMass, Amherst, len.adams@library.umass.edu
John Lewis, Salve Regina, lewisj@salve.edu